Setting Up Private Offices

Creating an Office

1. Go to Inventory → Offices
2. Click Create office
3. Fill in:
   • Name — e.g., "Office 3", "Corner Suite"
   • Location — which site this office belongs to
   • Floor — optional
   • Capacity — number of people it fits
   • Description — shown to members on the booking page
   • Base price — the default monthly rate
4. Add photos and amenities (dedicated Wi-Fi, printer access, storage, etc.)
5. Save

Billing Offices Monthly

Offices are typically billed as monthly plans rather than one-off bookings. To set this up:

1. Go to Inventory → Plans
2. Create a plan and link it to the office
3. Set the billing cycle to Monthly

Members subscribe to the plan instead of making a one-off booking. See the Creating Plans guide for full details.

Require Confirmation

Turn on Require Confirmation so that when a member requests an office, it's held as Pending until you approve. This gives you a chance to review the request before committing the space.

Availability Management

Turn on Manage Availability to prevent an office being assigned to more than one member at a time.

Deactivating an Office

If an office is unavailable, deactivate it so it doesn't appear in the booking portal. Existing subscriptions are not affected.

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Common Questions

Can I bill an office weekly instead of monthly? Yes — when creating the plan linked to the office, set the billing cycle to Weekly.

What happens to the subscription if a member moves out? Cancel the subscription from Operations → Subscriptions. The member's access continues until the end of the current billing period.

Can I have multiple members share one office? You can assign multiple members to the same plan. Availability tracking will mark the office as occupied as long as any active subscription exists.